The full-time Office Manager position offers the opportunity to engage in challenging work within an award-winning, collaborative architecture practice in search of design excellence. The ideal candidate will have applicable experience in an architecture or engineering firm, or related industry; a positive, can-do attitude; time management skills; and the agility to pivot from one project to the next and back again.

Experience required:

• AA, BA, or BS degree required
• Minimum of 5+ years of administrative, HR and financial management education and/or experience
• Proficiency with Microsoft Office Suite required and Adobe Creative Suite is a plus
• Excellent written and verbal communication skills
• Supply management experience
• Meticulous attention to detail, quality, and thoroughness
• Proactive and able to work independently with good judgment and minimal direction
• Highly organized and capable of effectively handling multiple projects and tasks concurrently
• Adaptable and resourceful in handling shifting, sometimes competing, priorities and tight deadlines while maintaining a friendly, positive and helpful attitude
• Ability to interact with clients and employees alike with the utmost professionalism
• Commitment to strict confidence and discretion around highly sensitive information
• Ability to work within a team structure
• Strong, positive references

Opportunities:

• Challenging work within an award-winning design-focused practice, focused on growth and related process improvements
• Day-to-day management and organization within the New Orleans office in collaboration with senior and mid-level leadership team

Primary Responsibilities:

Communications and Operations

• Act as the first point of contact and provide a high level of service for all guests
• Telephone and call direction as needed
• Mail coordination
• Architectural and office supplies management
• Hospitality and entertainment coordination
• Support New Orleans/New York staff on a daily basis

Human Resources Coordination

• Meeting with firm leadership to develop specific recruiting targets
• Working alongside employment agencies and search firms when appropriate
• Providing company information and job opportunities to potential candidates
• Coordinating candidate interviews and related travel
• Supporting on-boarding process for new employees
• Maintaining employee manual
• Administering employee benefits programs and tracking utilization
• Claims processing
• Maintaining employee files to ensure accuracy and compliance
• Supporting employees file health, dental, life, and other deferred benefit claims
• Planning and conducting employee introductions and enrollments
• Maintaining and verifying data related to premiums, claims, costs, profit sharing, and related matters

Payroll

• Processing and maintaining all status reports and pay changes
• Maintaining the firmwide reporting and tracking system (currently Monograph)
• Maintaining new hire, employee, and absentee reports (weekly, bi-weekly, or monthly)
• Working alongside the payroll professional regarding overseeing benefits deductions and additions to the company’s payroll system
• Report employee vacation, personal and sick days to the payroll professional
• Tracking, supporting, and encouraging firmwide timecard system utilization
• Preparing regular staffing and job reports utilizing the firm’s reporting and tracking system

Other duties as assigned

Compensation and Benefits:

• We offer a competitive compensation package including SIMPLE IRA plan, health, dental, and vision insurance, paid vacation and personal days.

Candidate submissions should include a cover letter and resume.