Bringing together a diverse pool of talent around a single shared table, our company is built on open, ongoing conversation. Founded in 1992 by Trey Trahan, the firm is intimate in size but broad in its scope. We engage in a collective questioning of how our process and work can contribute to the health of our ecologies, cities and economies. Each member of the Trahan team is an integral part of a collaborative process that enriches our company culture and improves the quality of our work.


Office Manager
The full-time Office Manager position offers the opportunity to engage in challenging work within an award-winning, collaborative architecture practice in search of design excellence. The ideal candidate will have applicable experience in an architecture or engineering firm, or related industry; a positive, can-do attitude; time management skills; and the agility to pivot from one project to the next and back again.
Experience required:
- AA, BA, or BS degree required
- Minimum of 5+ years of administrative, HR and financial management education and/or experience
- Proficiency with Microsoft Office Suite required and Adobe Creative Suite is a plus
- Excellent written and verbal communication skills
- Supply management experience
- Meticulous attention to detail, quality, and thoroughness
- Proactive and able to work independently with good judgment and minimal direction
- Highly organized and capable of effectively handling multiple projects and tasks concurrently
- Adaptable and resourceful in handling shifting, sometimes competing, priorities and tight deadlines while maintaining a friendly, positive and helpful attitude
- Ability to interact with clients and employees alike with the utmost professionalism
- Commitment to strict confidence and discretion around highly sensitive information
- Ability to work within a team structure
- Strong, positive references
Opportunities:
- Challenging work within an award-winning design-focused practice, focused on growth and related process improvements
- Day-to-day management and organization within the New Orleans office in collaboration with senior and mid-level leadership team
Primary Responsibilities:
Communications and Operations
- Act as the first point of contact and provide a high level of service for all guests
- Telephone and call direction as needed
- Mail coordination
- Architectural and office supplies management
- Hospitality and entertainment coordination
- Support New Orleans/New York staff on a daily basis
Human Resources Coordination
- Meeting with firm leadership to develop specific recruiting targets
- Working alongside employment agencies and search firms when appropriate
- Providing company information and job opportunities to potential candidates
- Coordinating candidate interviews and related travel
- Supporting on-boarding process for new employees
- Maintaining employee manual
- Administering employee benefits programs and tracking utilization
- Claims processing
- Maintaining employee files to ensure accuracy and compliance
- Supporting employees file health, dental, life, and other deferred benefit claims
- Planning and conducting employee introductions and enrollments
- Maintaining and verifying data related to premiums, claims, costs, profit sharing, and related matters
Payroll
- Processing and maintaining all status reports and pay changes
- Maintaining the firmwide reporting and tracking system (currently Monograph)
- Maintaining new hire, employee, and absentee reports (weekly, bi-weekly, or monthly)
- Working alongside the payroll professional regarding overseeing benefits deductions and additions to the company’s payroll system
- Report employee vacation, personal and sick days to the payroll professional
- Tracking, supporting, and encouraging firmwide timecard system utilization
- Preparing regular staffing and job reports utilizing the firm’s reporting and tracking system
Other duties as assigned
Compensation and Benefits:
- We offer a competitive compensation package including SIMPLE IRA plan, health, dental, and vision insurance, paid vacation and personal days.
Candidate submissions should include a cover letter and resume.
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