We are looking for a professional, full-time Proposal Coordinator to join our team in our New Orleans office. The position offers the opportunity to engage in challenging work within an award-winning, collaborative practice in search of design excellence.

The Proposal Coordinator will work in close collaboration with firm leadership and project managers to help drive firmwide new business acquisition strategies and craft tailored responses to new project opportunities.

Responsibilities will include developing written and graphic material for qualifications packages, proposals, presentations and print publications to advance the work of Trahan Architects. The Proposal Coordinator will also manage a well-organized and accessible library of marketing materials, project photography, and contact databases.

Trahan Architects is a global architecture firm with offices in New Orleans and New York founded on the belief that the mindful design of everyday spaces can elevate the human experience. With our roots in New Orleans and our global perspective in New York, our approach has been ranked the number one design firm by Architect Magazine, the official publication of the American Institute of Architects (AIA). Trahan’s globally recognized projects demonstrate a high level of technological sophistication coupled with a quiet sense of beauty. Notable projects include the renovation of the Caesars Superdome, The Performance Pavilion at Luther George Park, The U.S. Pavilion for the Osaka 2025 Expo, The Alliance Theatre at the Woodruff Arts Center in Atlanta, Georgia, and the Louisiana State Museum.

Role and Responsibilities:

We are seeking a candidate with 2-4 years of hands-on marketing experience in the AEC industry. Candidates should have significant graphic design and writing ability. They should also be self-motivated, collaborative, meticulous, and comfortable managing multiple deadlines simultaneously. Knowledge of the Adobe Suite (particularly Adobe InDesign) is required.

• RFP/Q Responses & BD Coordination: Support proposal development by conducting pursuit research and analysis, assembling consultant teams, preparing visually compelling submission documents, and regularly tracking collaborator/client contacts and outreach with the BD team. Take ownership of the full process from intake to submission.
• Marketing Asset Library: Manage photography, graphics, project data, resumes, and narrative assets for consistent deployment across Trahan’s channels and qualifications packages. Advise on best practices and execute on their implementation.
• Ability to meet all task deadlines while achieving exceptional results in terms of quality.

Requirements:

Responsible for the design, production, and/or maintenance of various communications channels such as academic and professional lecture collateral, news and media queries, social media activities (Instagram, LinkedIn), the Trahan Architects website, and a recurring series of Mail Chimp newsletters. These activities will support both the New Orleans and New York offices. This includes:

• Working with firm leadership to create and execute lecture collateral.
• Interface with outside media outlets to satisfy any press related inquiries for content. Schedule and organize any meetings needed with outside media outlets and necessary firm representatives.
• Maintain and execute a regular cadence of updates across Instagram (Stories, Reels, Feed posts) and LinkedIn. Ensure timely updates are shared in coordination with office calander so that our news and events see the greatest exposure within our network. Tone and tenor of social media should reflect the unique identity of Trahan Architects.
• Develop, organize, and maintain firm Website updates. This includes graphical and written content updates for new projects, news, and other content areas. Interface with design staff as needed to best showcase the firm’s work and evolving highlights.
• Maintain and execute our Mail Chimp account including creation and execution of campaigns and regular updating of contacts database.

Requirements:

• Evidence of work within a marketing team, including coordination and collaboration producing at a minimum RFP and RFQ deliverables.
• Bachelor of Arts degree (or equivalent) with architectural training or degree a plus.
• All applicants must show proof of US citizenship or authorization to work in the United States.

Compensation and Benefits:

• We offer a competitive compensation package including SIMPLE IRA plan, health, dental, and vision insurance, paid vacation and sick time, and work from home flexibility.
• Annual salary range will be commensurate to experience.

Candidate submissions should include a cover letter, resume, and RFQ/RFP submission samples as a single pdf no larger than 7mb uploaded to our online application portal https://trahanarchitects.com/people/ in the Careers section.